Choir Parent Organization AGM~ October 9th, 7:00 PM, Sturgeon Heights Library
- We encourage all parents to come out to see how our executive supports the choirs
- By coming out it does not mean you have to join the parent executive committee
We will be holding elections that night for the following positions
If there is a position that interests you and you would like to be nominated please come to the meeting, bring a friend and have them put your name forward. If we have more than one name put forward we will vote for the position. We welcome new committee members and encourage you to put your name forward.
President
Time commitment: 5 Hours per month
Description of Duties:
- Call and Chair all executive meetings
- Chair the Annual General Meeting
- Signing officer of the corporation (cheques and contracts)
- Ex-Officio of all committees
Secretary
Time commitment: 5 Hours per month
Description of Duties:
- Attend all Executive Meetings
- Maintain an accurate record of all executive meetings
- Maintain the permanent record of all minutes and correspondence of the corporation
- Perform other duties as assigned by the President
Treasurer
Time commitment: 10-20 Hours per month
Description of Duties:
- Attend all Executive Meetings
- Maintain an accurate record of the accounting records for the organization
- Ensure all annual filings are complied with (Charitable Tax Return, Annual Corporate Return)
- Assist the Fundraising Chair with reconciliation of fundraising and grant applications
- Provide accurate records of the Individual fundraising accounts as requested by the Fundraising Chair or Choir Directors
- Perform other duties as assigned by the President
Fundraising Chair
Time commitment: 15-30+ Hours per month- depending on the amount of fundraisers going on
Description of Duties:
- Attend all Executive Meetings
- Plan all fundraising activities for a one year period
- Co-ordinate the fundraising activities between all choirs
- Put together, deliver and pick up all fundraising materials to all participating choirs
- Co-ordinate volunteers to help sort and distribute fundraising orders
- Maintain accurate spreadsheets of all fundraisers and individual accounts
- Work with the Treasurer to reconcile all funds received
- Organize 2 silent auctions per year - purchasing prizes, wrapping baskets, selling tickets
- Organize Cabaret ticket sales
Senior Choir VP
Time commitment: 8 Hours per month
Description of Duties:
- Attend all Executive Meetings
- Chair executive meetings , when the chair is unavailable to attend
- To lead uniform fittings
- To lead the reception committee for one choir concert
- Chaperon choir camp, trips and assist with choir management while travelling
- Assist the fundraising chair with fundraising collection of orders and distribution of order to the Sr Choir
- To assist the Choir Director as required
- To delegate the above duties to members at large
2 Senior Choir Members at Large
Time commitment: 4 Hours per month
Description of Duties:
- Attend all Executive Meetings
- To assist with uniform fittings
- To assist the reception committee for one choir concert
- Assist the fundraising chair with fundraising collection of orders and distribution of order to the Sr Choir
- To assist the Choir Director as required
- To assist the VP as required
Junior Choir VP
Time commitment: 8 Hours per month
Description of Duties:
- Attend all Executive Meetings
- Chair executive meetings , when the chair and VP of Senior Choir are unavailable to attend
- To lead uniform fittings
- To lead the reception committee for one choir concert
- Chaperon choir camp, trips and assist with choir management while travelling
- Assist the fundraising chair with fundraising collection of orders and distribution of order to the Junior Choir
- To assist the Choir Director as required
- To delegate the above duties to members at large
2 Junior Choir Members at Large
Time commitment: 4 Hours per month
Description of Duties:
- Attend all Executive Meetings
- To assist with uniform fittings
- To assist the reception committee for one choir concert
- Assist the fundraising chair with fundraising collection of orders and distribution of order to the Junior Choir
- To assist the Choir Director as required
- To assist the VP as required
Children`s Choir VP
Time commitment: 8 Hours per month
Description of Duties:
- Attend all Executive Meetings
- To lead the reception committee for one choir concert
- Chaperon trips and assist with choir management while travelling
- Assist the fundraising chair with fundraising collection of orders and distribution of order to the Children`s Choir
- To assist the Choir Director as required
- To delegate the above duties to members at large
2 Members at Large
Time commitment: 4 Hours per month
Description of Duties:
- Attend all Executive Meetings
- To assist the reception committee for one choir concert
- Assist the fundraising chair with fundraising collection of orders and distribution of order to the Junior Choir
- To assist the Choir Director as required
- To assist the VP as required
Sincerely,
Cheyenne
889-2267
Fundraising Chair SJASD Divisional Choirs
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